How to Use Fireflies.ai for Meeting Notes: Step-by-Step Guide
Fireflies.ai is an AI meeting assistant designed to help you record, transcribe, summarize, and review conversations without taking notes manually.
In this guide, we’ll show you how to use Fireflies.ai for meeting notes, from creating your account and capturing a meeting to reviewing your transcript, AI summary, and action items.
What Is Fireflies.ai?
Fireflies.ai is an AI-powered meeting assistant that can capture conversations and automatically generate transcripts, summaries, notes, and action items.
It can be used with popular meeting platforms such as Google Meet, Zoom, and Microsoft Teams. Fireflies also offers options for capturing conversations through its desktop app without requiring the Notetaker bot to join the meeting.
How to Use Fireflies.ai for Meeting Notes Step 1 — Create a Fireflies.ai Account
Start by creating your Fireflies.ai account.
Fireflies offers a free plan, so you can start using its core meeting transcription and AI note-taking features before deciding whether you need a paid subscription.
Step 2 — Connect Your Calendar
After creating your account, connect your calendar to Fireflies.
This allows Fireflies to recognize upcoming meetings and makes it easier to automatically capture scheduled conversations.
Review your meeting settings to control which meetings Fireflies should join and how your meeting notes should be shared.
Step 3 — Add Fireflies to Your Meeting
Fireflies can join supported online meetings as an AI Notetaker.
For a meeting that’s already in progress, you can use the Add to live meeting option, paste the meeting link, select the meeting language, and invite the Fireflies.ai Notetaker.
Once admitted to the meeting, Fireflies begins capturing the conversation.
Step 4 — Let Fireflies Record and Transcribe the Conversation
During the meeting, Fireflies captures the conversation and creates a transcript.
This allows you to focus on the discussion instead of manually writing down everything that is said.
Fireflies can also provide live transcripts and AI notes through its desktop experience.
Step 5 — Review Your AI Meeting Notes
After the meeting, open the meeting from the Meetings section in Fireflies.
The Fireflies Notepad brings together the meeting transcript, AI-generated summary, recordings when available, analytics, and action items in one workspace.
Step 6 — Review the Transcript
Fireflies creates a searchable transcript of the conversation so you can return to specific parts of the meeting without listening to the entire recording again.
This can be useful when you need to review decisions, important discussions, questions, or details from previous meetings.
Step 7 — Review Summaries and Action Items
Instead of reading the entire transcript, use the AI-generated meeting summary to quickly review the most important information from the conversation.
Fireflies can organize meeting information into notes, summaries, key discussion points, and action items, helping you identify what happened and what needs to happen next.
Step 8 — Share Your Meeting Notes
You can share meeting transcripts and notes with other people after the meeting.
Fireflies provides sharing controls that allow meeting information to be distributed to participants or other collaborators depending on your settings.
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Can Fireflies Transcribe Existing Audio or Video Files?
Yes.
You can upload existing audio or video recordings to Fireflies and have the platform generate a transcript, summary, action items, and other AI-powered insights.
Supported formats currently include MP3, M4A, WAV, MP4, and WEBM, subject to the limits of your plan.
What Can You Use Fireflies.ai For?
Fireflies can be useful for:
* Online meetings
* Team meetings
* Client calls
* Interviews
* Sales conversations
* Project discussions
* Meeting summaries
* Meeting transcripts
* Action items and follow-ups
* Recorded audio or video transcription
* Reviewing previous conversations
Is Fireflies.ai Free?
Yes. Fireflies currently offers a Free plan that includes core transcription, AI summaries, AI-powered notes, and collaboration features.
Fireflies also offers paid plans with additional functionality and higher limits. Current listed pricing includes Pro at $10 per user/month when billed annually and Business at $19 per user/month when billed annually. Pricing can change, so check Fireflies for the latest plans.
Tips for Better Fireflies.ai Meeting Notes
For better results:
* Connect your calendar before your meetings.
* Review your meeting capture settings.
* Select the correct meeting language.
* Make sure the Fireflies Notetaker is admitted when using the bot.
* Review summaries after important meetings.
* Check action items before your next meeting.
* Use transcripts when you need to revisit specific details.
* Organize important conversations so they’re easier to find later.
Is Fireflies.ai Worth Trying?
Fireflies.ai can reduce the amount of manual note-taking required during meetings by automatically capturing conversations and organizing the information afterward.
Instead of trying to listen, participate, and write notes at the same time, you can focus on the conversation and use Fireflies to review the transcript, summary, and action items later.
Because a free plan is available, you can test the platform with your own meetings before deciding whether a paid plan makes sense for your workflow.
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Fireflies.ai Review
Read our complete Fireflies.ai review to learn more about its features, pricing, pros, cons, and who the platform is best for.